Wednesday 27 September 2023
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Administration Assistant

Administration Enquire


Type:Full Time

Full Description

Collaboration is key to how we work and we are looking for an Administration Assistant to join our innovative Global Support Team to provide administrative and secretarial support to the business 

Key Responsibilities 
  • Have ownership of allocated administrative tasks and support the fee earners and wider teams in the business
  • Answer incoming telephone calls, taking and relaying accurate messages where necessary. Where appropriate, arrange and set up conference and outgoing calls
  • Copy typing and formatting of documentation
  • Ensuring active files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and archiving of matters when concluded 
  • Preparation of invoices, sending out to the client and follow up of payments with clients 
  • Organising in-house and external meetings, including booking of restaurants and/or hotels and travel arrangements.  Processing expenses and payments
  • Maintain professional contacts on our in house system including inputting new companies and individuals 
  • Maintain diaries and task lists as necessary
  • Support other team members in busier periods, including providing cover on reception when required
  • Printing/scanning and assisting with production of Court bundles when necessary
  • Ensure adequate supplies of stationery stocks are maintained for your team area
  • Actively participate in team meetings, social events and such other duties as the firm may reasonably require from time to time 
Skills Knowledge & Expertise

If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you. 

You may be someone who has previous administration experience (ideally in a legal or professional services environment). You may be a school/college leaver looking to take their first steps into their career. Individuals will need to have a tech savvy outlook and be comfortable working within a busy environment where quality of work is key.

You will need to have good organisational skills with a strong desire to learn and develop within a forward-thinking leading law firm. Strong attention to detail is essential and you will need to be proficient in Word/Outlook and ideally a working knowledge of Excel and PowerPoint. 

We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward. 

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and corporate recovery and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 12 jurisdictions including Beijing, BVI, Cayman Islands, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

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