HR Administrator

Finance Enquire

Type:

Full Time

Full Description

The Human Resources department is responsible for:

Developing KH’s attractiveness as a responsible employer notably in terms of career opportunities, people development, compensation, diversity and working environment
Addressing the larger challenges of KH notably in terms of managerial culture, performance management and people engagement
Contributing to KH’s competitiveness by maintaining critical staffing levels and talented profiles; Supporting the strategy and transformation by accompanying the teams and working on their employability.

Purpose of the Role

Supporting the HR team across the CI
Organizing and maintaining personnel records
Updating internal HR databases Preparing HR documents

Responsibilities
1. Employee Administration/Lifecycle

Supporting payroll and benefits administration
Supporting and documenting all employee life cycle elements (letters, PeopleSoft, etc.)
Instigating and managing background screenings
Preparing ER letters and any related documentation, as and when required.

2. Onboarding

Advising managers and new joiners on any queries they may have
Working with and liaising with the Recruitment Team and relevant Managers, as necessary
Leading the new joiner induction and advising new starters on any onboarding related questions
Reviewing background screening reports and taking steps to assess and resolve any adverse findings

3. Career Management

Regularly analysing relevant absence record reports and flagging any concerns/trends and following up as appropriate
Monthly FTC absence reporting to Payroll
Assisting with probations, executing and coordinating process
Execute and coordinate the internal transfer process
Assisting with work permits and on-going visa issues (outside of recruitment)
Responsible for Long Service Awards, 1st Year Anniversaries

4.Leavers

Coordinate exit process,
Coordinate meetings
Assist with settlement agreements including liaising with relevant parties for all information

5. Point of contact for administrative tasks and questions (often involves calling managers and other departments) and escalate where appropriate.
6. Escalation point for administrative errors/delays
7. Assist with projects including annual large data exercises
8. Assist with improving and streamlining current processes
9. Assist the Business Partners and other teams in HR on any regular and annual exercises (talent, events, Annual Compensation Review (ACR), promotions, McLagan, annual visa checks, etc)
10. Contribute to team meetings and departmental presentations when appropriate.

Competencies