Full Description

Collaboration is key to how we work, and we are looking for an Administration Assistant to join our innovative Global Support Team to provide administrative and secretarial support to the business.

Key Responsibilities

• Have ownership of allocated administrative tasks and support the fee earners and wider teams in the business
• Answer incoming telephone calls, taking and relaying accurate messages where necessary
• Typing correspondence and formatting of documentation
• Ensuring active files are kept up to date (including filing of emails and correspondence, photocopying, printing and scanning) and closing matters when concluded 
• Preparation of invoices, sending out to the client and follow up of payments with clients 
• Organising in-house and external meetings, including booking of restaurants and/or hotels and travel arrangements.  Processing expenses and payments
• Maintain firm contacts on our in house system including inputting new companies and individuals 
• Maintain diaries and task lists as necessary
• Support other team members in busier periods, including providing cover on reception when required
• Printing/scanning and assisting with production of Court bundles when necessary
• Ensure adequate supplies of stationery stocks are maintained for your area
• Actively participate in team meetings, social events and such other duties as the firm may reasonably require from time to time

For more information please visit https://careers.ogier.com/en/postings/537fc22f-c13a-4a48-9123-3eaefd8320c0.

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