Full Description

Collaboration is key to how we work and we are looking for an experienced Administration Assistant to join our innovative Global Support Team for a 6 month fixed term contract to provide administrative and secretarial assistance to the business.

We are looking for someone with extensive experience in a similar capacity. Key requirements will primarily be diary and travel management for Partners within the firm.

Key Responsibilities

• Diary management, arrange and coordinate meetings, conference calls and appointments
• Travel management, planning and booking
• Typing of correspondence and formatting documentation
• Ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded
• Billing / Invoicing experience, preparation of invoices, sending out to the client and follow up of payments with clients
• Keeping business systems up to date
• Managing client interactions
• Organising in-house and external meetings
• General printing/scanning and production of Court bundles where necessary
• Take ownership of allocated administrative tasks and assist the partners, fee earners and wider teams in the business

We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.

Skills Knowledge and Expertise

• Minimum 5+ years' administration experience in a secretarial / PA capacity (ideally in a legal or professional services environment)
• A tech-savvy outlook
• Comfortable working within a busy environment where quality of work is key
• Excellent diary and travel management experience 
• A high level of proficiency in Word/Outlook, and ideally a working knowledge of Excel and PowerPoint
• Excellent organisational skills with an ability to efficiently and effectively manage own time and prioritise workload
• Strong attention to detail is essential 

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and corporate recovery and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 12 jurisdictions including Beijing, BVI, Cayman Islands, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

For more information please visit https://ogier.pinpointhq.com/en/jobs/60132.

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